Company Info: Jobs

Job Title: Marketing Operations Coordinator
Reports to: Global Marketing Operations Director
Date: July 2014
Location: Ventura, CA
To apply, email Email your résumé with cover letter and voluntary identification form to Ventura Jobs. Download the Voluntary Self Identification Questionnaire

General Summary:
The Marketing Operations group will drive and deliver operational excellence, strategy, process and support for the Patagonia marketing team globally. This team builds the foundation for the Brand by reinforcing marketing with the tools, processes, metrics and best practices to enable success.

Essential Job Functions:

• Support Marketing Operations managers in managing and develop the marketing materials for the product line.
Specific responsibilities include:
o Collect, organize and distribute assets as needed for creative team.
o Receive, manage and track assets global asset requests from regional marketing teams.
o At direction of marketing operations managers, obtain, manage and edit data as needed to support project.
o Route materials to stakeholders. Collect and organize feedback and manage change requests for routed materials.
o Schedule meetings as needed.
o Process invoices and track costs per project.
o Support creative team in offsite creative productions - arrange travel and lodging, manage logistics (contracts, NDAs, payment) of additional or onsite talent, process expense reports, etc..
o At direction of marketing operations managers, draft proposals and statements of work.
o At direction of marketing operations managers, draft, route and manage NDAs and Vendor Contracts
o For film& video projects, manage music license agreements

• Support Marketing Operations Director and Marketing Operations Managers in maintenance of master project list and schedule.
o Make weekly updates – coordinate changes between master calendar, category and channel calendars.

Other Job Functions:
• As needed, work with pre-press vendor(s) to supply all necessary instruction, files, artwork and other materials for production.
• As needed assist in department channel projects as assigned by the Marketing Operations Director.

Physical Requirements:
• Must be able to sit for extended periods of time.
• Must be able to stand for extended periods of time.
• Ability to look at a computer screen for extended periods of time.
• Ability to maintain a composed and professional demeanor within a flexible and (at times noisy) work environment.
• Must be able to travel domestically and internationally utilizing various transportation methods.

Minimum Job Qualifications:
• 5 + years project management experience.
• Strong writing, communication and negotiation skills.
• Proficiency with Microsoft Office Suite programs.
• Excellent customer service skills, in person, on the phone and in writing.
• Ability to be flexible within the job to ensure the best processes/systems for smooth completion of all projects.
• Capable of streamlining and improving processes, and troubleshooting.
• Able to work well under pressure and deadlines. Available to work occasional after-hours in order to meet deadlines.
• Ability to remain flexible to change within the work environment and scope of responsibility.
• Ability to work with a variety of personality types and cultural backgrounds.
• Demonstrates initiative, is conscientious and provides complete follow-through on areas of responsibility.

Employee Conduct:
It is the responsibility of every employee to contribute to a positive work environment through cooperative and professional interactions with co-workers, customers and vendors.